--- title: "A WhatsApp QR code for the hotel front desk ยท Vivified Tech" description: "Print the free WhatsApp QR code and short link for your hotel number, with a first message ready for guests. Free, about 10 minutes." url: "https://vivifiedtech.com/guides/whatsapp-qr-code-for-hotels/" --- ## Step 1: Open the short link WhatsApp already made If WhatsApp Business is not set up yet, start with our guide [Auto-replies for hotel WhatsApp](https://vivifiedtech.com/guides/whatsapp-business-auto-replies-for-hotels/). 1. Android: open the **Tools** tab, tap **More** (three dots), then **Short link**. 2. iPhone: open **Tools**, then tap **Short Link**. With WhatsApp installed, scanning or tapping the link opens a chat with the hotel. From a web browser, a guest sees a page with the hotel's business information and taps **Continue to chat**. The profile picture only shows on that page if it is shared with everyone in your privacy settings. ## Step 2: Write the first message guests see 1. On the same screen, turn on the slider to set the message guests start with. 2. Tap the pencil to write the default message. 3. Save. ``` Hello, I have a question about my stay. ``` Guests can edit this before sending. You can change it later under Short link without reprinting anything, because the code itself stays the same. For a room card, a different example works better: "Hello, I am a guest in room \[number\]." ## Step 3: Save and print the QR code 1. Android: on the Short link screen tap **View QR Code** (or **Settings**, then the green QR code icon next to the business name). 2. iPhone: tap **QR Code**. 3. Save it as a photo: take a screenshot, or tap **Share code** and pick **Photos**. 4. Open the photo and crop it so only the code shows. 5. Print it from the phone, or email the photo to a computer and print it there. WhatsApp's QR sticker template needs the code printed at 8 cm by 8 cm, keeping its aspect ratio. Before printing a stack, scan the code with another phone's camera and check that the chat opens with your first message. ## Step 4: Put it where guests ask for your number Examples: - The front desk counter. - The room information card. - The confirmation or pre-arrival email, as the short link. Copy it with the link icon on the Short link screen, or tap **Share Link**. See our [pre-arrival email guide](https://vivifiedtech.com/guides/hotel-pre-arrival-email/). The camera inside WhatsApp only scans official WhatsApp QR codes, so print the app's own code rather than one from another generator. Guests who scan at night still need an answer, so set the away message from the [auto-replies guide](https://vivifiedtech.com/guides/whatsapp-business-auto-replies-for-hotels/), and keep the [welcome message templates](https://vivifiedtech.com/guides/hotel-welcome-message-templates/) saved as quick replies. ## Details and limits Checked on 2026-10-29. WhatsApp moves menus between app versions, so look for the same words if yours differ. ### What it does One printed code and one link that open a chat with the hotel number, with your first message ready, built into the free app. ### What it can't do It does not reply, so a person, or the away message, still answers each chat. The app help pages do not describe scan counts, so it cannot tell you how many guests scanned. It does not know which room or booking a guest is in unless they say so. ### Limits - The code does not expire unless you reset it or delete the WhatsApp Business account. - Resetting makes every printed code stop working, so reset only when you must, for example if spam arrives through a code you posted online (Tools, More, Short link, View QR Code, More, Reset link). - The WhatsApp camera scans only official WhatsApp codes. ### When this stops being enough When you need a different code per room, outlet or language, or chats should reach more than one person or another system, a single code and link is not enough. Read [how the no-build-fee model works](https://vivifiedtech.com/how-it-works/). ## Sources 1. [How to create short links (WhatsApp Help Center)](https://faq.whatsapp.com/502291734918768/?cms_platform=android) 2. [About QR code for WhatsApp Business (WhatsApp Help Center)](https://faq.whatsapp.com/888878128766436/) 3. [How to share your WhatsApp Business QR code (WhatsApp Help Center)](https://faq.whatsapp.com/5146068842165793/?cms_platform=android) 4. [How to print your QR code for WhatsApp Business (WhatsApp Help Center)](https://faq.whatsapp.com/1200511167164090/?cms_platform=android) 5. [How to reset your QR code for WhatsApp Business (WhatsApp Help Center)](https://faq.whatsapp.com/3287862334786958/?cms_platform=android) ## Related guides - [Auto-replies for hotel WhatsApp, set up free](https://vivifiedtech.com/guides/whatsapp-business-auto-replies-for-hotels/) - [Hotel welcome and checkout message templates](https://vivifiedtech.com/guides/hotel-welcome-message-templates/) - [Pre-arrival email from a Google Sheet](https://vivifiedtech.com/guides/hotel-pre-arrival-email/) ## Have a task like this? Tell us the repetitive task and we'll say honestly whether we can automate it. [Get a free assessment](https://vivifiedtech.com/contact/)