Hotel automation guides

Plain-language, sourced guides on automating hotel reporting and guest messaging. See how it works or get in touch.

Hotel data and reporting

Hotel lost and found log in Google SheetsStaff log every found item through a Google Form, each item becomes a row in a linked Google Sheet with where it is stored and a Status, and a saved view shows what is still held, so the desk can answer a guest who asks. Free, about 20 minutes.Updated 1 November 2026
How to use Room Ready Board at your hotelA live room-status board where housekeeping mark rooms from their phones and the desk sees which rooms are Inspected, with rooms imported from your PMS export. Free, about 10 minutes.Updated 30 October 2026
Hotel room status board in Google SheetsHousekeeping sets each room's Status from a dropdown in the Google Sheets app on their phones, the front desk works from a saved filter view that shows only Inspected rooms, and anyone with edit access can right-click a cell to see who changed it. About 20 minutes.Updated 25 October 2026
Hotel maintenance request form and logStaff submit a maintenance request through a Google Form, each request becomes a row in a linked Google Sheet with a Status column, and the maintenance lead gets an email for every new request. About 20 minutes.Updated 24 October 2026
Shift handover form with a morning emailStaff fill in a short Google Form at the end of each shift. Every morning the GM gets one email with the last 24 hours of notes. It runs on free Google tools and a short Apps Script. About 25 minutes.Updated 22 October 2026
Three checks before a PMS export goes outBefore the daily PMS export goes to the revenue tool, check that every stay date is there, no total row is left in and rooms sold never exceed rooms available. Free, in Google Sheets. About 25 minutes to set up.Updated 21 October 2026

Guest messaging